It’s just that most people don’t know how or have time to explore the menu. Windows 10 comes with a lot of ways to manage and organize files and folders on your computer. There are far better and faster search tools out there that you can use to search and locate anything on your computer. While they both work, they are both mediocre at best. You can search for apps in the Start menu and files in the File Explorer. The default Windows 10 search is not good enough. A simple way to quickly access your most-used files and folders.ĭrill down to the file or folder that you want to add from the sidebar itself, right-click, and select Pin to Quick access to add it there. You will find the Quick access menu in the left sidebar in the File Explorer. Learn how to use it effectively to manage files and folders on Windows 10 computers. That’s a neat way to clear clutter without having to delete or even move files and folders. You can also hide, unhide, and view hidden files and folders from the View tab in File Explorer. Right-click on any file, leave system files alone, and you will find an option to hide the file under the Properties menu. Most users don’t pay attention to hiding files or aren’t aware how to do it. And if you do, it will consume less space on your computer. You will never have to save duplicate copies of that very critical file, either. Using cloud storage will also protect your data from accidental damage from fire, water, theft, drops, failure, errors, and more. You can also use them to save other files online, keeping offline storage empty for really important and sensitive stuff. Use Google Docs or Microsoft Office to create and save documents. The only folder left contains some old and hard to find audio and video files. Noticed how I have three different cloud storage folders in the above screenshot? That’s because all my files and folders that I don’t use frequently are stored on an HDD. You can then arrange them in ascending or descending order. You can choose to group similar files and folders and add columns that show more metadata. You can also change the icon size allowing you to view more or fewer files in the same space.Īlso, check out the Group by and Add column feature. Some examples are name, date, tags, size, file type, author, title, and more. Noticed the View tab inside a folder? You can use it to sort data in many ways. Always go for correct spelling where required or a logical sequence in case of numbers. Name files 001, 002, and 003 if you must and Microsoft report, Steve Jobs Profile, and as such. Refrain from using abbreviations, but instead, use full names to make it easier to search and find. Name your files and folders logically so that you can to search for them even after years. That makes it difficult for them to find the same later. They don’t name their files and folders correctly. This is another mistake that a lot of computer users make. How many text files can you make, and how do you even search their contents? 4. It will help you take better notes, search, and edit, and do so much more. We have covered so many over the years on GT. Don’t Use NotepadĪ lot of users have a weird habit. One example can be creating folder structure by company, city, department, person, and project. Move files to these folders and keep adjusting as needed along the way. Try using a pen and paper or a mind mapping tool to create a structure that makes sense. Right-click anywhere to create a new folder or use the top bar. That way, everything will be neat, and you will find it easier to drill down to the required folder. Create folders and sub-folders in a logical structure. I noticed some of my friends like to save all files inside a single folder. That should empty a lot of space, making room for new trash in the future. I suggest you either delete these files and folders or move them to an external hard disk or pen drive. They are old, redundant, and no longer serve their purpose. And we don’t need a lot of these files ever. There is just so much data on our computers but we don’t use half of them daily.
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